Maintaining the e-documents of your company

The Companies Act 2013 prescribes all the listed companies to convert all their records and documents into an electronic mode. The aspect of an e-governance has also been introduced so that the statutory records of the company can be maintained and inspected in a better way. Digital signatures and placement of the company's financial statements on its official website are some other processes that have been suggested by the Act. Apart from all the listed companies in general, those with less than a thousand share or debenture holders and other security holders will be expected to maintain these electronic records. In addition to that, the existing companies are also expected to convert the physical records to electronic form within a period of six months of being notified for the same. The maintenance of the e-documents of the company would be carried out as per the decision of the Board of Directors and in accordance with the stated rules. The e-documents should be retrievable and reproducible in the printed form. However, it is important to keep in mind that the e-documents should not be editable in any format. You should make sure that the e-documents of your company can be updated as and when required and also, you should be able to save the updates with ease. Cyber security for your documents is extremely essential and you must take care of these aspects.